Virtual offices: configuration of the present and future in work and corporate spaces

The corporate business model is shifting towards more flexible schemes with hybrid modalities in the real estate sector. In this sense, the rental of office space has a new virtual component, which should continue with the formality, security and support sought after by most brands and businesses in the world.

For this reason, the virtual office, which was already a very important option, stands out again by providing a kind of tools and equipment , both for those businesses that need to occupy the space in a staggered way, but not in a fixed way, as for those that require specific and personalized services.

The virtual office is a smart spending option, since it allows you to concentrate time and money on what is truly important, without losing the benefits of a traditional office.

In turn, it fulfills the need for a formal structure with the capacity to serve customers, preserving prestige, flexibility, concentration of tasks and expansion to other regions and branches, which will give your business the projection it needs.

Vallejo Industrial Zone: reconstruction of the past

Is a corporate modality where you can use spaces partially and specifically, and digitally and remotely. In this sense, it gives you the possibility of visiting clients, working under your own hours and giving your team of collaborators greater freedom (1).

Vallejo Properties virtual office
The virtual office combines the possibilities of physical and digital space for your business.

With this type of office, you can also occupy the physical spaces in person, since its objective is concentrate the most important collaborative and executive tasks, facing customers, to have a fiscal address, which is still very relevant at a professional level, in addition to having personalized remote attention to your messages or calls, as part of the tools it offers.

The economic reactivation approach aims to make the times and spaces for labor production more efficient.

In other words, the virtual office is a digital platform to carry out operations remotely, in addition to having the physical address of your company, providing a space to be occupied whenever you need it (2).

If you are interested in real estate, especially in Mexico City, we suggest you read our article on the trends, companies and recommendations of the sector.

Vallejo Industrial Zone: economic and productive present

In the midst of a context of changes in all areas, it is believed that some will be permanent, especially in the return and design of workspaces. That is why it is important to consider the virtual office as a relevant option for the new modalities.

Change of offices with COVID-19
73% of those surveyed assured that there will be definitive changes, while only 1.45% assured that "no" and 24.64% said that "they would be temporary". Fountain: Real Estate24.

At this point, we suggest that you consider the characteristics of the offices of the future to keep up to date with the trends and needs of work teams , with the aim of concentrating efforts on offering safe spaces, since we will have to adapt to this new reality.

Real Estate Survey24
Respondents answered about the changes that will take place in the offices, considering the separation panels and the amplitude of the spaces as the most important. Fountain: Real Estate24.

In this sense, offices of the future are visualized as flexible, virtual and modern spaces , with areas of coworking or branches for the redeployment of staff, being key to keep some remote tasks , while others must be carried out in spaces designated for it (3).

Individual cubicles, enclosed spaces, and standardized hours seem to be a thing of the past. In this reconfiguration it must also be considered that there will be better shifts, short and productive face-to-face working hours, and with adapted spaces so that workers can return or continue attending safely (3).

In this way, the virtual office is a flexible option that can respond to new needs, creating conditions for production in the economic sphere, in addition to generating reliable environments for workers in specific activities, with essential features such as ventilation, separation panels, automatic door opening, the use of elevators with voice and signage .

On Vallejo Properties we have the ideal space to carry out your work activities virtually or in person in Mexico City and the State of Mexico. Write to us to make our catalog of options available.

Know the areas and recommendations of the offices for rent in CDMX, in the text that we prepare for you.

Vallejo Industrial Zone: future of the region

It is very important to adapt to the new modalities that will allow you to have a current business, where you can hold meetings, exhibitions or courses, in addition to serving customers.

This type of office will allow you reorganize and focus your most executive activities and that require the presence of work teams or contact with the client. In turn, this will stimulate concentration and generating results with greater order.

In addition, the price can be more affordable because you pay only for the time used. This allows you to create a strategy to use space in a staggered manner and with limited capacity , as recommended in the scientific field .

This way you will comply with the series of measures that the Covid-19 pandemic has brought, so that the virtuality becomes a complementary and fundamental axis in the reactivation of working life.

Another aspect to highlight is the possibility of customizing the set of characteristics of the virtual offices, which can be in accordance with your projects and business.

Another benefit is the cost savings of the basic services that are being widely used during the home office, such as the internet, electricity, water, cleaning and furniture (chairs and desks). This way you will have offices equipped and ready to be used. Besides having spaces Enough illuminated, sanitized, spacious and ventilated.

Virtual office security Vallejo Properties
The virtual office modality will provide the security to carry out specific activities at certain times.

This configuration provides greater freedom and creates less stress for the work team, but also demands discipline for occupy and make the most of the spaces. On the other hand, it is important to highlight the improvement in communication channels and productivity compared to time leaks in the traditional office.

In addition to working from anywhere, you maximize your efficiency, reduce your expenses and expand your recruitment networks (2). This degree of mobility is ideal for the changing world we live in.

The fact of assisting and solving remotely, in addition to focus face-to-face efforts for certain activities , allows to have greater knowledge and control of time and monetary investment that that means.

On Vallejo Properties We have locations in Mexico City and the State of Mexico so that you can condition these properties, according to your needs lease or sublease . Learn more about our facilities.

If you are interested in knowing the trends and recommendations for Office rent in the new normal, check out our article.

References

We suggest you take into account the services included in the rent of this type of space, which can be in modality of fiscal or virtual domicile:

    • Good offices equipped.
    • Receiving Messenger service , correspondence and calls.
    • Attention of notifications of institutions.
    • Digital folder and email service.
    • Use of facilities (in hours, depending on the branch and the schedule you choose).
    • Internet.
    • Room or meeting rooms or training.
    • Do you copy, scans , impressions.
    • Zone of coworking .
    • Coffee break and garden.
    • Team , such as computers and guns, based on the number of registered users.
    • Parking lot.
    • Line telephone.
    • Attention visitors.
    • Reception and secretarial service.

This way you can manage your business profile giving attention to what you need most with a high degree of availability.

Remember that it is very important perform your operations remotely, while having a real address where customers can visit you as many times as they want. Get advice with us and choose the space suitable for you , contact us to offer you the real estate solution you need.

You can also have a hybrid plan that combines the virtual office with the use of fixed hours in person.

In addition to the basic elements in renting an office of this type, you can also count, in some cases, with services premium , which depend on the provider, such as:

  • Reception Y concierge bilingual secretarial.
  • advisory legal, digital and basic tax, to manage your business from different areas.
  • Access to networking .
  • Service transfer (reception of people at the airport, parcel delivery, driver, courier).
  • Training on topics of your sector.

Learn the keys to new ways of working in 2021
with our article on modern offices.

Vallejo Properties virtual office services
Virtual offices provide specific services for the administration of your business, in addition to having spaces to serve your clients, such as meeting rooms.

Virtual office: keys and perspectives

The virtual office is a ideal space to give a professional and positive image to your visitors or clients through the details: business address, contact forms and meeting space.

It also represents a way to break into new markets, as you can transition from virtuality to physical space , through installation strategies in the regions of your interest , through branches in accordance with your business dealings.

This is an ever-present option that will give your professional and productive network to be part of the most important economic scenarios at the national level, in addition to facilitating the management of your business and achieve a balance between your work and personal life.

Whether you are looking for this modality for your business or that your business seeks to provide this type of space for sublease, in Vallejo Properties we can offer you the ideal property. We offer you a 25% discount on your rent for the first six months, if you are a new customer. Contact us to find the perfect space for your business.

Learn more about the economic recovery
and its impact on office rental.

References

1. IVO. What are virtual offices and how do they work? IVO, 2020. Retrieved April 28, 2021.

2. David Ben. What is a virtual office? Starthub Centers, 2020. Retrieved April 29, 2021.

3. Daphne Garcia. What will the post COVID-19 offices be like? Real Estate24, 2020. Retrieved April 28, 2021.

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