Office rental: trend guide and recommendations for the new normal

Given the recent contingency, the new extended teleworking practices and home office They have changed the paradigm of the office, as it has been seen until now . From this time of transition it is expected that there will, in general, be a change of model.

This modification considers a tendency to do remote jobs and turn dynamics into a mixed system , that combines face-to-face activities (collaboration, teamwork) with others at a distance (procedural, administrative). It all depends on the turn of the company and the evaluation in terms of productivity (1).

It is estimated a decrease of 30 to 35% in the amount
of people who will return to work in the office (1).

But nevertheless, these spaces are still an appropriate place to gather the work team . Although the coronavirus pandemic has reordered labor, commercial and industrial dynamics, and has turned them towards digital, physical spaces continue to fulfill specific functions for certain businesses.

These functions focus on becoming visible to the competition, giving personal attention to the client, holding important meetings, placing employees in a space of identity, among other relevant activities.

Undoubtedly, the contingency has positioned people and businesses at a critical and reflective moment, with unprecedented adjustments for virtually every industry.

Especially, in the case of real estate, various scenarios and strategies are being considered that allow to continue supporting projects, businesses and companies, at the same time that policies are carried out in tune with the continuity and productivity of the companies, the trends in the market, the particular situations within the businesses and the health regulations at the federal and local levels.

If you want to know more about the changes in real estate after the contingency, we suggest you read: “Real estate in CDMX: guide to trends, companies and recommendations after the pandemic” .

Changes of distancing in the return to the new normal at Vallejo Properties offices
The offices will apply some distancing changes in the return to the new normal to comply with hygiene and lower density regulations.

Comparison of the characteristics of offices for rent after the pandemic

It is important to consider the characteristics that had been developed as part of the concept of modern offices, to update the perspective and know the changes that are coming for each of these terms as a result of the pandemic (2):

1. Ergonomic furniture. Whether you have a furnished office or not, it is important to consider the comfort of the space for your collaborators and clients, with the idea of avoiding stressful situations that trigger physical affectations, while promoting concentration in a peaceful environment. This must also be consistent with the image you want to project.

two. Multifunctional spaces. Many offices that have been adapted or built from the beginning to carry out various activities, such as meetings, moments of dispersion and / or rest, meals and exercise in the same place, are reconsidering the multifunctionality of spaces in sanitary terms. At this point it is important to point out the trend of mixed uses that suggests the coexistence of residential, commercial and work spaces in the same building: apartments, local , malls, wineries and offices.

3. Integrated technology. This will help streamline processes, improve employee stays and facilitate the development of activities. Above all, after the pandemic, it will be necessary to exhaust resources and tools to maintain sanitation and hygiene provisions in workplaces and promote healthy distance, in addition to resolving communications remotely through technology.

Four. Collaborative environments. While the recent trend pointed to coworking, where Mexico ranked first in Latin America (3), with large open spaces to promote communication, productivity and creativity, in the new context activities are reduced and specified, as well as those in charge of executing them, in private and safe spaces Therefore, the collaboration takes on a digital turn or, in any case, mixed.

5. Open spaces. This point, especially, has been emphasized due to the new regulations, where it is necessary to have good ventilation and lighting, although in a controlled way to avoid the spread of the coronavirus.

If there was an approximate calculation of one square meter
per person, it will now be 1.5 m2 (4).

Although some of these changes and adjustments were already being made, at this time, more than being a plus, will be the standard sanitary that will be required in all spaces.

Especially when considering the high number of workers in Mexico City and its metropolitan area, which is little more than 1 million 867 thousand people , distributed in 11 areas with high demand for offices : Polanco, Reforma, Lomas Palmas, Santa Fe, Insurgentes, Periférico Norte, Periférico Sur, Interlomas, Lomas Altas, Bosques and Azcapotzalco (5).

At Vallejo Properties we have office space for rent in the Vallejo, Polanco and Juárez neighborhood, which are areas strategic in economic activity, industrial and commercial of Mexico City . If you want to know more details about its characteristics, Get in contact with us.

If what interests you are commercial premises, we share a guide in this regard:
“Rent of commercial premises in CDMX: costs and benefits”.

Furniture and office spaces delimited to keep distance Vallejo Properties
Furniture and office spaces will be delimited to keep distance from each other, and respect the circulation area for people, which will preferably be one-way.

Post-pandemic Office Rental Outlook

Within the context that is looming for the office rental sector, both for those who lease and for those who want to expand their business, there are important scenarios that must be taken into account.

Home office permanence

People who had not been able to work in this way until now may find it more stimulating and productive to do it remotely, to save time and travel expenses and also carry out other activities relegated until then, which have to do with the personal and domestic.

For companies this represents a very strong investment in terms of absolute digitization and that could take , or be impossible to do in some cases, depending on the business and the economic and development scope of the company (1).

Mixed model

In this scheme, which is being seriously considered by many companies, you can combine the assistance of a few days a week or fortnight in the office, to fulfill specific tasks and events .

People who consider it important to satisfy socialization and teamwork will value these spaces in offices equipped for such dynamics, while being able to work remotely and stay in communication, without this representing a decrease in the performance and productivity of the company (1).

Total return to the office

In some cases, depending on the business and the possibilities of the company, the complete digitization of the business will be an issue to be developed. Meanwhile, it will become necessary to return to the new normal by implementing all the sanitary provisions.

In the case of people who do not have an adequate space to work from home, in terms of furniture, equipment and / or internet connection, in addition to difficulties in family life, in terms of discipline and productivity, they may prefer this order related to a traditional schedule and space scheme (1).

Only in CDMX, the main office corridors
they concentrate more than 1.8 million people daily (4).

Suggestions for the current situation

Whatever decision is made regarding the model, it must be carried out in coordination and planning with the people or the corresponding work team. , to maintain productivity rates, and progressively increase them, in addition to planning convenient spaces and hours to work, trying to optimize this part.

At Vallejo Properties we are aware of these changes in the industry and the world, so you can count on us with the objective of making an orderly transition for your business , in terms of a search for space conditioned to the new provisions.

If what you are looking for is more information about the current panorama of the winery sector, consult: “Warehouses: trends, projections and recommendations for the sector after the pandemic”.

As part of the panorama, new contracting agreements are envisioned, which will seek to maintain the office rental market with adequate prices for clients and suppliers.

Also, it is very important accept that the conception of the office is changing, in the sense of being considered a place to make connections and achieve collaboration in a strategic way, and no longer as a space that must be attended daily (6).

In fact, this can be clearly seen with the concept of virtual office , which was presented several years ago as an option where you could have a business address, with telephone, mail, messaging services, furniture accommodation, provision of meeting rooms for communication purposes for suppliers, clients, partners, managers and collaborators, without it being necessary to attend daily (7).

This implies that the control of the space must be maintained electronically, as a solution that allows expanding the business in the face of reduced costs, with an avant-garde and flexible profile that, in addition, ensures a space without representing a health risk for people, or economic for companies (7).

If you want to consult more information about other types of properties, such as industrial warehouses, check: “Industrial warehouses: characteristics, areas and recommendations”.

Hygiene measures to follow to comply with the Vallejo Properties sanitation guidelines
There will be specific hygiene measures that companies must respect and follow constantly, to comply with sanitation guidelines.

Recommendations for office rental after the pandemic

It is very important to take into account that the reorganization of the spaces is given in order to comply with the issues of health, safety, cleaning, building and design Therefore, adaptations must be made to existing spaces and new construction projects that consider this paradigm must be generated. For some companies, these current guidelines consist of (8) (4):

• Install systems that regulate the temperature , humidity rate and air purification.

• Redesign the offices depending on the “healthy distance”, for example, with the turn of the cubicles to generate a physical separation.

• Mark the measurements to be considered at different times and spaces, such as elevators, bathrooms and hallways, so that the indications for “etiquette sneeze”, hand cleaning and temperature monitoring are followed.

• Integrate the use of antibacterial gel l, dispensers of face masks and wet towels, especially in shared places such as toilets, meeting rooms, printing areas or telephone booths.

• Change the placement of furniture , especially in common areas, to reduce capacity in certain spaces and avoid crowds.

• Build with antimicrobial materials to make office buildings sustainable and hygienic. This includes building wide, one-way corridors.

• Avoid contact with buttons, latches and light switches. Some companies are currently planning to access them using voice commands.

• Clean desks constantly , which means eliminating decorative or personal items (such as photos, which can be put in cabinets) to reduce contagion points.

• Create protocols specific reception and sanitation of parcels.

• Forecast costs additional for cleaning and disinfection activities.

• Evaluate staff , determining who is essential in the office and who can work from home. Based on that selection, staff and work schedules can also be staggered by crews.

• Implement contact forms and communication digitally.

Reduce the number of offices and their concentration in more strategic or central areas.

Consider a separate laptop for each employee.

Continue using the video conferencing facility, even if they are in the same office.

As you see, These new measures require primary attention to achieve the transition to the new normal. . For this reason, we recommend having a special department within your work team, which is in charge of monitoring, at all times, compliance with the sanitary measures within the company, and of proposing others, if necessary.

If you want to know more about other types of spaces, such as an industrial warehouse, consult:
“Industrial building: guide with everything you need to know”.

Take into account cleaning costs inside or outside the office rent payment
It is necessary to contemplate, inside or outside the office rent payment, deep cleaning costs in these spaces.

Trends in office rental in the post-pandemic

There are different scenarios to address this transition. Some companies are moving to smaller offices and they are rooting their collaborators to avoid crowds.

There are also those that are moving to larger offices to keep a similar number of employees in spaces where they can comply with the “healthy distance” measures. Even, there are companies that have decided to rent more offices to be able to distribute to the work teams , according to their departmental areas (9).

Flexibility is the key to adapting your business at this time, by synchronizing the creation of safe spaces with an ideal business model for you.

In the case of large companies, such as Dell, have reaffirmed that they will continue to need offices because there are tasks that cannot be done elsewhere (10), especially if they work with special equipment or facilities, or handle information that cannot, or should, be reviewed in domestic spaces with open internet connections (9).

The key is in the evaluation and the capacity of distribution and adaptation for the time , especially in terms of connectivity and management. If you require advice to find the best space that suits your current needs, you can contact us.

In some other cases, the rent of temporary offices is handled , that is, while the emergency passes or the restoration to normality is concluded. This is common in urgent situations, such as natural disasters or direct threats to corporate security, but is being considered for some cases where reorganization may take longer than expected (9).

Some internal actions and contingent strategies that companies plan for this period, are focused on flexibility and the implementation of digital routes. Of those that stand out the most are (11):

  • Flexibility at work (71%).
  • Digitization of internal and external services (with clients) (58%).
  • Diversification of suppliers (11%).
  • Outsourcing of internal functions (4%).

It is also important to take into account the implementation of digital strategies not only to maintain coordination with your work team, but to continue promoting your business commercially, with tools such as Google Ads or SEO .

This will be important to adapt the best dynamics that provide an optimal level of productivity, flexibility, digitization and transition to the new normal that your business, in order to have a safe space, needs.

If you want to know more about CDMX offices for rent (prices, classification), we invite you to consult: “Offices for rent in CDMX: areas and recommendations.”

Mixed models between home office and office rental for specific activities Vallejo Properties
In some companies, the integration of mixed models is valued, between the home office and the income of offices for specific activities, in order to achieve the transition to the new normal.

Conclusions

Although the way of inhabiting the city and the physical spaces , specifically labor and commercial, has changed, its use is not expected to be 100% ruled out, as it depends on the turn of your business and the dynamics that you need to implement to, on the one hand, ensure the permanence of the company and its commercial development and, on the other, respect the sanitary indications for health care.

Somehow, the changes that come encourage new innovation practices at the organization level in companies , which will gradually occur in the return to the new normal.

For that it will be necessary that you evaluate what your business requires, in search of new adaptations that are safe and flexible, considering that it is a testing moment for the entire industry . At Vallejo Properties we accompany you in this process of change and adaptation. Contact us to create the best space for your business.

References

1. Andrés Hatum. The future of work: offices in danger. The Nation, 2020. Retrieved June 29, 2020.

2. Gebesa. 8 characteristics of a modern office. Gebesa, 2019. Retrieved June 29, 2020.

3. Blanca Juárez. Coworking is no longer emerging, now big companies are looking at it. The Economist, 2019. Retrieved July 1, 2020.

4. Liz Cervantes. This is what the offices will be like after the pandemic. The Ceo, 2020. Retrieved June 30, 2020.

5. Liz Cervantes. Office corridors lack mobility options for workers. The Ceo, 2019. Retrieved July 1, 2020.

6. JLL. COVID-19: Global Real Estate Implications. JLL Research and Strategy, 2020. Retrieved July 1, 2020.

7. Cise Business. Rent of virtual offices, the best option for the Labor Reform. Cise Business, 2017. Retrieved July 1, 2020.

8. Expansion. This is how work spaces will be transformed in the post-pandemic. Expansion, 2020. Retrieved June 30, 2020.

9. Chris Baraniuk. What are “secret offices” and how are they an alternative to teleworking in crisis such as the coronavirus. BBC, 2020. Retrieved June 30, 2020.

10. The Financier. The office will never be the same after the pandemic. El Financiero, 2020. Retrieved June 30, 2020.

11. AMVO. Report 2.0 Covid-19 impact on online sale Mexico. Mexican Association of Online Sales (AMVO), April 2020. Retrieved July 1, 2020.

Let us find
the perfect location

for your business

Tenemos
la ubicación perfecta

para tu negocio.

¡Te ayudamos a encontrar el espacio perfecto para tí!
Envíanos un mensaje con tus necesidades, y nos pondremos en contacto contigo a la brevedad posible.

We have
the perfect location

for your business.

Let us help you find the perfect space!
Send us a message with your needs, and we will contact you as soon as possible.